On Topic Media promotes an environment that respect individual privacy rights and personal information. On Topic Media is committed to care in handling personal information.
Purpose Of The Policy
On Topic Media takes its obligations under the Privacy Act seriously and would like to take all reasonable steps in order to comply with the Act and protect the privacy of the personal information that we hold. This policy sets out how we intend to do so.
The Policy applies to anyone who provides us with their personal information.
On Topic Media may collect personal information such as:
- Your name
- Phone number
- Email address
This information will be used only in a fair and lawful manner and used only for the purposes for which it is collected and when you knowingly provide it.
Use Of Personal Information
On Topic Media will not disclose personal information without prior written approval, unless required by law.
On Topic Media undertakes to take reasonable steps necessary to ensure that private information remains confidential, and is secure from any unauthorised access or disclosure.
On Topic Media’s security measures include:
restricted access to computer systems and physical records
secure filing, storage systems and offices for physical records
requiring employees to use unique passwords to gain access to our systems
employing firewalls and virus scanning tools to prevent unauthorised persons and viruses from entering our systems
secure access to building facilities
Gaining Access To Personal Information
An individual may view his or her personal information at any time (subject to the Act) and advise On Topic Media if they believe the information is incorrect.
On Topic Media has the right to deny access to personal information if:
access would have an unreasonable impact on the privacy of others
the request is frivolous or vexatious
proceedings for a legal dispute are in place
the information relates to a sensitive decision making process
Why We Collect Personal Information
We collect the information in order to provide a service to our readers and clients.
On Topic Media requests its employees to be vigilant in regard to the following issues:
don’t give out others personal information without their prior consent eg home telephone numbers
written permission will be required before your personal information is given to others